Data retention summary

This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.

Site

Category

Administrative Data

Data needed to manage your course access and completion

Purpose

Access Records (5 year)

We store access logs automatically. These are records of when you have logged in, which pages you have visited, and how long you spent on each item in your course. We keep this data to track your progress in the courses you are enrolled in.

For courses that are externally assessed, we also keep this data so that we can prove your course attendance to external evaluators and validate your progress.

Retention period
5 он
Lawful bases
Consent (GDPR Art. 6.1(a)) The data subject has given consent to the processing of his or her personal data for one or more specific purposes
Vital interests (GDPR Art. 6.1(d)) Processing is necessary in order to protect the vital interests of the data subject or of another natural person
Legitimate interests (GDPR Art. 6.1(f)) Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child

Users

Category

Personal Data

Profile information: name, email address, city, country, courses

Purpose

Personal Information

We store the personal information you provide in your profile (if you complete it).  We keep this data so that we contact you if we need to, and so that you can have access to courses after they finish. We also retain users in case they want to return to do further courses. We also retain this data as its removal would also lead to the removal of other records of your course participation and performance which may be needed for validation of your progress.

Retention period
5 он
Lawful bases
Consent (GDPR Art. 6.1(a)) The data subject has given consent to the processing of his or her personal data for one or more specific purposes
Vital interests (GDPR Art. 6.1(d)) Processing is necessary in order to protect the vital interests of the data subject or of another natural person
Legitimate interests (GDPR Art. 6.1(f)) Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child

Course categories

Purpose

Retention period
No retention period was defined

Courses

Purpose

Retention period
No retention period was defined

Activity modules

Purpose

Retention period
No retention period was defined

Blocks

Purpose

Retention period
No retention period was defined